Everything a school office runs on

One system for the families, the school, the books and the parents — no modules to buy and no second database to keep in step. Every page below says what the office gets and what the person approving it needs to know.

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Contacts & CRM

A contact is a person, not a role. The same record is a child in Kita Alef, their mother, the teacher who takes them and the donor who paid for the trip — each with the roles that apply, and no duplicate to keep in step.

Households

Schools bill families, not children. A household holds the children, the parents, the emergency contacts and the grandparents, names the one contact who is billed, and carries a single ledger no matter how many children are enrolled.

Admissions

Every enquiry becomes an application, an interview, an offer and — when the family says yes — a student, a household and a place in a class, without anyone retyping a name.

Classes & timetable

A class year is a class in a school year: its children, its teachers, its room, its tuition rate. The timetable is the same information as a week you can read at a glance, or as a list you can filter.

Attendance

The register is taken per class per day, in one pass, and every mark carries a reason where there is one. What matters afterwards is the pattern, and that is a filter, not a report someone has to build.

Report cards & grades

Grades and comments per subject, entered by the teacher who taught it, gathered into a report card the office publishes when the term is done.

Conduct & behaviour

A merit, a demerit or an incident is recorded against the child, with who saw it and what was done. The points add up on their own, and anything still open is flagged until it is closed.

Health records

Allergies, conditions, medication and consent on the child's record, with every visit to the school office logged — who came, what happened, whether a parent was called.

Tuition & billing

Tuition is generated from the class rate and the enrolment, for every family at once, with discounts applied as the charge is raised. What you check afterwards is a preview, not a mail-merge you cannot undo.

Payments & banking

Card payments through Stripe, bank transfers through an open-banking feed, cash and cheques recorded at the desk — all landing against the family's charges rather than in a separate list to reconcile later.

Accounting

Not an export to an accountant's system — the accounting is the same database as the billing, so a charge, a payment and a salary post themselves and the trial balance is always the school's actual position.

Donations & fundraising

Campaigns with a target and what has actually come in, pledges that repeat monthly or yearly on their own schedule, and a receipt that goes out without anyone writing it.

Payroll

Employments carry the salary, the run creates the payslips, and the whole month posts to the books in one step.

Expenses & suppliers

A bill from a supplier, a receipt from a member of staff, a payment from the school account — recorded once, coded to an account, and attached to the project or the class it belongs to.

Loans & gemach

A school that borrows from its own community, or lends to its families, has a set of obligations that belong in the books rather than in someone's head.

Assets & library

A catalogue of things and the copies of each, lent to any contact — a child or a member of staff — with a due date, and a record of who handed it over and who took it back.

Transport

Every route with its stops in order, the children at each, the driver and the bus that actually went out — and where the round has got to right now.

Meals

Meal plans per child, per day, with the count the kitchen needs in the morning and the charge on the family's ledger at the end of the month.

Parent portal

A login for the family that shows their own children: enrolments, attendance, report cards, the balance and what it is made of, the bus, and the photos from the trip their child went on.

Communications

Templates in every language the school uses, sent to a class, a year, a route or the whole school — from the same lists you filter every day.

Projects, trips & tasks

A project is anything the school runs that has a date, a budget, people attached and something to do before it: a trip, a parent evening, a fundraiser, a repair.

Forms & consent

A form is built once and sent to whichever list you like; the answers come back against the family, not into an inbox.

Reports & analytics

The answer to most questions a school is asked is a filtered list, so every list filters, groups, totals and exports — and any arrangement can be saved as a view and shared as a link.

AI assistant

A question in plain language — "which families in Kita Beis are more than a month behind?" — answered from your own school's records, with the list it used.

Permissions, audit & GDPR

Isolation is mechanical, not careful. Every row of every table carries the school it belongs to, and a restrictive database policy no query can talk its way around decides what a session may read.

Integrations

Payments, bank feeds, accounting, e-invoicing, email and SMS — each configured with the school's own accounts, and more than one where a school runs more than one organization.